User:Doug/2025 position system proposal

Current

The position system is described:

canonically in the constitution: https://kanthaus.online/en/governance/constitution#positions
- with a kind of more readable description here https://kanthaus.online/en/governance/positionsandevaluations (which is duplicated on this wiki: Positions and evaluations)
- our implementation involves the maintenance of the Residence record

Closely connected are the various additional documents and structures regarding visitors:

linked from the constitution, the "Visiting" website page: https://kanthaus.online/en/about/visiting
- which links to a pretty old document I wrote named "Visitour": https://kanthaus.online/en/about/visiting/visitour
the collective agreements has a section on "Hosting Duty": https://kanthaus.online/en/governance/collectiveagreements
this wiki has a pretty empty page Newbie induction
3 additional printed documents lying in a folder on my desk
certainly other reflections...

the existence of the residence record presents a noteworthy privacy risk, adds cognitive load to those considering pseudonyms and others recalling them
access to the residence record creates an additional dimension of social hierarchy (must be given private git access) and technical hierarchy (empowerment to navigate plain text in sourceforge context)
the maintenance of the residence record is reproductive work of relatively high complexity, making it hard to pass on and error-prone
the residence record and scripts built on top of it introduce a level of technical complexity and in the current form, brittleness (e.g. if residence record not up to date and correctly formatted at time of CoMe, results in error)
known-and-trusted people with the visitor position "should be evaluated (§6.) as soon as possible after they have cumulatively spent 3 weeks (21 days) at Kanthaus (since their last evaluation, if applicable)" even though unnecessary—this can be an emotional load, to know that you are technically "due for evaluation" as soon as you come back, and provides an incentive to deviate from the formal structure

We eliminate the residence record
Evaluation periodicity for volunteers and members becomes based exclusively on time since last evaluation. (e.g. "A Volunteer should have their next evaluation in the period starting 2 months (60 days) after their last evaluation up to a deadline of 6 months (120 days) after their last evaluation.")
No scheduled evaluations for visitors 😱 instead: