Hosting checklist

Hosting individuals and groups in Kanthaus is a core task for all Volunteers and Members. To enable all to give a consistent hosting experience to Visitors and groups, this hosting checklist collects important points.

1. Group Hosting Checklist

1. 1. Clarify the basics

- communicate and find out the following:

   - what is it that they are doing?
   - how many people are coming?
   - when will they arrive (earliest) and leave (latest)?
   - which room(s) will they be using for day-time activities?
   - which room(s) will they be using for sleeping?
   - (when) will they participate in dinner preparation?
   - will they bring food or help us recover it?

- communicate to KH residents about the group coming

   - make a Slack post (#kanthaus?) and/or a CoMe point
   - put it in the nextcloud calendar in the following format: `Group name (n ppl) [host]`

1. 1. Before they arrive

- reserve the room(s) - keep KH residents posted about changes in group size, arrival time, room usage and/or duration of stay - check the room(s) you offered them for usability, cleanliness and clean them if necessary

1. 1. Upon arrival

- be there to open the door and welcome them :) - show them where they can leave their stuff - show them the room(s) they will be using - invite them to use the rest of the house as well

1. 1. During

- give a house tour if wanted - regularly check in with them to make sure everything is fine - be available for questions - make them aware of the guest book and invite them to leave an entry

1. 1. After

- check the room(s) and leave them in a usable state - check privatizable storage areas and clear names if necessary