Hosting checklist: Difference between revisions
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Hosting individuals and groups in Kanthaus is a core task for all Volunteers and Members. To enable all to give a consistent hosting experience to Visitors and groups, this hosting checklist collects important points. | |||
= Group Hosting Checklist = | = Group Hosting Checklist = | ||
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** will they bring food or help us recover it? | ** will they bring food or help us recover it? | ||
* communicate to KH residents about the group coming | * communicate to KH residents about the group coming | ||
** make a | ** make a Mattermost post in ~kanthaus and/or a CoMe point | ||
** put it in the nextcloud calendar in the following format: <code>Group name (n ppl) [host]</code> | ** put it in the nextcloud calendar in the following format: <code>Group name (n ppl) [host]</code> | ||
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* show them the room(s) they will be using | * show them the room(s) they will be using | ||
* invite them to use the rest of the house as well | * invite them to use the rest of the house as well | ||
* give them a key/tag and/or teach them the door code | |||
== During == | == During == | ||
Revision as of 11:04, 26 February 2025
Hosting individuals and groups in Kanthaus is a core task for all Volunteers and Members. To enable all to give a consistent hosting experience to Visitors and groups, this hosting checklist collects important points.
Group Hosting Checklist
Clarify the basics
- communicate and find out the following:
- what is it that they are doing?
- how many people are coming?
- when will they arrive (earliest) and leave (latest)?
- which room(s) will they be using for day-time activities?
- which room(s) will they be using for sleeping?
- (when) will they participate in dinner preparation?
- will they bring food or help us recover it?
- communicate to KH residents about the group coming
- make a Mattermost post in ~kanthaus and/or a CoMe point
- put it in the nextcloud calendar in the following format:
Group name (n ppl) [host]
Before they arrive
- reserve the room(s)
- keep KH residents posted about changes in group size, arrival time, room usage and/or duration of stay
- check the room(s) you offered them for usability, cleanliness and clean them if necessary
Upon arrival
- be there to open the door and welcome them :)
- show them where they can leave their stuff
- show them the room(s) they will be using
- invite them to use the rest of the house as well
- give them a key/tag and/or teach them the door code
During
- give a house tour if wanted
- regularly check in with them to make sure everything is fine
- be available for questions
- make them aware of the guest book and invite them to leave an entry
After
- check the room(s) and leave them in a usable state
- check privatizable storage areas and clear names if necessary