Revision as of 11:02, 26 February 2025

Group Hosting Checklist

Clarify the basics

communicate and find out the following:
- what is it that they are doing?
- how many people are coming?
- when will they arrive (earliest) and leave (latest)?
- which room(s) will they be using for day-time activities?
- which room(s) will they be using for sleeping?
- (when) will they participate in dinner preparation?
- will they bring food or help us recover it?
communicate to KH residents about the group coming
- make a Slack post (#kanthaus?) and/or a CoMe point
- put it in the nextcloud calendar in the following format: Group name (n ppl) [host]

Before they arrive

reserve the room(s)
keep KH residents posted about changes in group size, arrival time, room usage and/or duration of stay
check the room(s) you offered them for usability, cleanliness and clean them if necessary

Upon arrival

be there to open the door and welcome them :)
show them where they can leave their stuff
show them the room(s) they will be using
invite them to use the rest of the house as well

During

give a house tour if wanted
regularly check in with them to make sure everything is fine
be available for questions
make them aware of the guest book and invite them to leave an entry

After

check the room(s) and leave them in a usable state
check privatizable storage areas and clear names if necessary

@@ Line 1: / Line 1: @@
-Hosting individuals and groups in Kanthaus is a core task for all Volunteers and Members. To enable all to give a consistent hosting experience to Visitors and groups, this hosting checklist collects important points.
+= Group Hosting Checklist =
-## Group Hosting Checklist
+== Clarify the basics ==
-### Clarify the basics
+* communicate and find out the following:
-- communicate and find out the following:
+** what is it that they are doing?
-    - what is it that they are doing?
+** how many people are coming?
-    - how many people are coming?
+** when will they arrive (earliest) and leave (latest)?
-    - when will they arrive (earliest) and leave (latest)?
+** which room(s) will they be using for day-time activities?
-    - which room(s) will they be using for day-time activities?
+** which room(s) will they be using for sleeping?
-    - which room(s) will they be using for sleeping?
+** (when) will they participate in dinner preparation?
-    - (when) will they participate in dinner preparation?
+** will they bring food or help us recover it?
-    - will they bring food or help us recover it?
+* communicate to KH residents about the group coming
-- communicate to KH residents about the group coming
+** make a Slack post (#kanthaus?) and/or a CoMe point
-    - make a Slack post (#kanthaus?) and/or a CoMe point
+** put it in the nextcloud calendar in the following format: <code>Group name (n ppl) [host]</code>
-    - put it in the nextcloud calendar in the following format: `Group name (n ppl) [host]`
-### Before they arrive
+== Before they arrive ==
-- reserve the room(s)
-- keep KH residents posted about changes in group size, arrival time, room usage and/or duration of stay
-- check the room(s) you offered them for usability, cleanliness and clean them if necessary
-### Upon arrival
+* reserve the room(s)
-- be there to open the door and welcome them :)
+* keep KH residents posted about changes in group size, arrival time, room usage and/or duration of stay
-- show them where they can leave their stuff
+* check the room(s) you offered them for usability, cleanliness and clean them if necessary
-- show them the room(s) they will be using
-- invite them to use the rest of the house as well
-### During
+== Upon arrival ==
-- give a house tour if wanted
-- regularly check in with them to make sure everything is fine
-- be available for questions
-- make them aware of the guest book and invite them to leave an entry
-### After
+* be there to open the door and welcome them :)
-- check the room(s) and leave them in a usable state
+* show them where they can leave their stuff
-- check privatizable storage areas and clear names if necessary
+* show them the room(s) they will be using
+* invite them to use the rest of the house as well
+== During ==
+* give a house tour if wanted
+* regularly check in with them to make sure everything is fine
+* be available for questions
+* make them aware of the guest book and invite them to leave an entry
+== After ==
+* check the room(s) and leave them in a usable state
+* check privatizable storage areas and clear names if necessary