Hosting: Difference between revisions
m Doug moved page Hosting checklist to Hosting: To match the URL pointed to by Constitution, marking this page as the canonical hosting page. |
add (nearly) gone communal agreement about hosting + move in all headings |
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Visitors and groups require a Volunteer or Member to host them during their stay. Hosting is important work, with the host acting as the main connector between the visitor/group and the community. This page collects points important for a consistent experience, but don't forget to make it a personal experience 😊 | Visitors and groups require a Volunteer or Member to host them during their stay. Hosting is important work, with the host acting as the main connector between the visitor/group and the community. This page collects points important for a consistent experience, but don't forget to make it a personal experience 😊 | ||
= Hosting individual Visitors = | == Hosting individual Visitors == | ||
== Before arrival == | === Before arrival === | ||
* communicate unusual features of Kanthaus | * communicate unusual features of Kanthaus | ||
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* tell them roughly how many people there will be in Kanthaus and give a short overview of how the situation will be | * tell them roughly how many people there will be in Kanthaus and give a short overview of how the situation will be | ||
== Upon arrival == | === Upon arrival === | ||
* be there to open the door and welcome them | * be there to open the door and welcome them | ||
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* make it clear that it’s cool to hang out in the communal spaces | * make it clear that it’s cool to hang out in the communal spaces | ||
== First day == | === First day === | ||
* do a house tour (ca. 1-2h) with the visitor | * do a house tour (ca. 1-2h) with the visitor | ||
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* tell them about constitution and collective agreements | * tell them about constitution and collective agreements | ||
== Once a week during their stay == | === Once a week during their stay === | ||
* schedule a longer check-in to give and receive feedback | * schedule a longer check-in to give and receive feedback | ||
* post a summary of said check-in in <code>~vol-and-mem</code> on Mattermost | * post a summary of said check-in in <code>~vol-and-mem</code> on Mattermost | ||
== Before departure == | === Before departure === | ||
* invite to write in the guestbook | * invite to write in the guestbook | ||
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* ask them for their email address if they want to receive our newsletter in future | * ask them for their email address if they want to receive our newsletter in future | ||
= Hosting groups = | == Hosting groups == | ||
== Clarify the basics == | === Clarify the basics === | ||
* communicate and find out the following: | * communicate and find out the following: | ||
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** put it in the nextcloud calendar in the following format: <code>Group name (n ppl) [host]</code> | ** put it in the nextcloud calendar in the following format: <code>Group name (n ppl) [host]</code> | ||
== Before arrival == | === Before arrival === | ||
* reserve the room(s) | * reserve the room(s) | ||
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* check the room(s) you offered them for usability, cleanliness and clean them if necessary | * check the room(s) you offered them for usability, cleanliness and clean them if necessary | ||
== Upon arrival == | === Upon arrival === | ||
* be there to open the door and welcome them :) | * be there to open the door and welcome them :) | ||
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* give them a key/tag and/or teach them the door code | * give them a key/tag and/or teach them the door code | ||
== During == | === During === | ||
* give a house tour if wanted | * give a house tour if wanted | ||
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* make them aware of the guest book and invite them to leave an entry | * make them aware of the guest book and invite them to leave an entry | ||
== After == | === After === | ||
* check the room(s) and leave them in a usable state | * check the room(s) and leave them in a usable state | ||
* check privatizable storage areas and clear names if necessary | * check privatizable storage areas and clear names if necessary | ||
* | |||
== Other information == | |||
=== Communal agreement === | |||
There was a communal agreement on hosting duties. It was removed after a constitutional change in July 2025.<blockquote>Hosts—Volunteers or Members which agree to host a Visitor—are responsible for taking care that their Visitor and the other residents have the best time possible. This responsibility includes tour-guiding, question answering, helping to avoid common problems and resolving tensions. Hosts are also responsible for organizing a check-in for the Visitor after the Visitor has spent ~7 days at Kanthaus. The check-in round is an informal chat in which the Visitor, their host and one or two Volunteers/Members see how things are going for the Visitor and other residents. Hosting Duty should be explicitly transferred if the current host leaves for more than 2 or 3 days.</blockquote> | |||
[[Category:Social]] | [[Category:Social]] | ||
Revision as of 10:52, 1 August 2025
Visitors and groups require a Volunteer or Member to host them during their stay. Hosting is important work, with the host acting as the main connector between the visitor/group and the community. This page collects points important for a consistent experience, but don't forget to make it a personal experience 😊
Hosting individual Visitors
Before arrival
- communicate unusual features of Kanthaus
- functional living
- dumpster diving
- no close buddying
- relative coldness in winter
- …
- agree on date (and time) of arrival (and maybe departure)
- put the visit in the digital calendar and inform Kanthausians about it on Mattermost and CoMe
- reserve a sleeping spot for them for the first two nights, preferably a private room
- find out what experience they have of collective living, if any
- tell them roughly how many people there will be in Kanthaus and give a short overview of how the situation will be
Upon arrival
- be there to open the door and welcome them
- ask for urgent needs (toilet, water, food)
- help them store their things (bag, shoes, jacket)
- show them where they’ll sleep that night
- let them know where to find a toilet, a shower, food and water
- tell them about
kanthaus-gastWifi - ask about food preferences (ethics, allergies, etc.)
- tell them if there’s any scheduled event the next day (like CoMe, power hour)
- be available for a chat
- make it clear that it’s cool to hang out in the communal spaces
First day
- do a house tour (ca. 1-2h) with the visitor
- explain the week plan and the food tasks sheet in the dining room
- invite them to contribute to cooking and cleaning
- encourage them to ask questions and try out things
- point out that being criticized is not meant personally and happens to everyone here
- ask them if they would like to be “left” by themselves to explore and observe or if they would feel more comfortable with being actively invited to participate
- show how to open (and close!) the window in the kitchen
- demonstrate using the door code in K22 and/or hand them a door tag
- tell them about constitution and collective agreements
Once a week during their stay
- schedule a longer check-in to give and receive feedback
- post a summary of said check-in in
~vol-and-memon Mattermost
Before departure
- invite to write in the guestbook
- remind them to check all the place they might have stored or left stuff.
- ask them for their email address if they want to receive our newsletter in future
Hosting groups
Clarify the basics
- communicate and find out the following:
- what is it that they are doing?
- how many people are coming?
- when will they arrive (earliest) and leave (latest)?
- which room(s) will they be using for day-time activities?
- which room(s) will they be using for sleeping?
- (when) will they participate in dinner preparation?
- will they bring food or help us recover it?
- communicate to KH residents about the group coming
- make a Mattermost post in ~kanthaus and/or a CoMe point
- put it in the nextcloud calendar in the following format:
Group name (n ppl) [host]
Before arrival
- reserve the room(s)
- keep KH residents posted about changes in group size, arrival time, room usage and/or duration of stay
- check the room(s) you offered them for usability, cleanliness and clean them if necessary
Upon arrival
- be there to open the door and welcome them :)
- show them where they can leave their stuff
- show them the room(s) they will be using
- invite them to use the rest of the house as well
- give them a key/tag and/or teach them the door code
During
- give a house tour if wanted
- regularly check in with them to make sure everything is fine
- be available for questions
- make them aware of the guest book and invite them to leave an entry
After
- check the room(s) and leave them in a usable state
- check privatizable storage areas and clear names if necessary
Other information
Communal agreement
There was a communal agreement on hosting duties. It was removed after a constitutional change in July 2025.
Hosts—Volunteers or Members which agree to host a Visitor—are responsible for taking care that their Visitor and the other residents have the best time possible. This responsibility includes tour-guiding, question answering, helping to avoid common problems and resolving tensions. Hosts are also responsible for organizing a check-in for the Visitor after the Visitor has spent ~7 days at Kanthaus. The check-in round is an informal chat in which the Visitor, their host and one or two Volunteers/Members see how things are going for the Visitor and other residents. Hosting Duty should be explicitly transferred if the current host leaves for more than 2 or 3 days.