Meeting culture - Revision history

Doug: Add "Setting" section

2025-11-26T16:59:55Z

Add "Setting" section

← Older revision		Revision as of 18:59, 26 November 2025
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	We expect meetings to end at the time set initially. Extensions are possible, but should be proposed and consented in the meeting.		We expect meetings to end at the time set initially. Extensions are possible, but should be proposed and consented in the meeting.

			== Setting ==
			We take care to hold meetings in a way that allows everyone to focus. Time and place should be considered to avoid possible disturbance from and to non-participants. Participants are encouraged to be mindful of noise and movement they make that might disturb others, and take reasonable measures to reduce their impact: while eating is allowed, please avoid crunchy food, food preparation or using metal cutlery with porcelain; if fidgeting is helpful for you, find something that can be fidgeted silently before the meeting starts.

	== Hand signals ==		== Hand signals ==

Doug: A further shortening and softening of the timing text.

2025-11-05T21:40:24Z

A further shortening and softening of the timing text.

← Older revision		Revision as of 23:40, 5 November 2025
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	== Timing ==		== Timing ==
	We set clear starting and ending times for our collective meetings ~~(i.e.~~ [[CoMe]], [[PlaMe]], [[Social sauna]] & Project ~~updates~~.~~) It is considered respectful~~ to be on time (which ~~practically requires~~ being a bit early.) It ~~may~~ be nice to announce that a meeting is starting soon, but ~~not necessary —~~ time-keeping is seen ultimately as an individual responsibility ~~(there should be wrist-watches that can be borrowed~~.~~) People are always~~ empowered to start on time~~, even recommended to, to encourage punctuality~~.		We set clear starting and ending times for our collective meetings: [[CoMe]], [[PlaMe]], [[Social sauna]] & Project Updates. We ask attendees to be on time, which means being a little bit early. It can be nice to announce that a meeting is starting soon, but time-keeping is seen ultimately as an individual responsibility. Always feel empowered to start on time.

	Everyone is late sometimes. If it is still worth attending, try to reduce ~~further~~ disturbance ~~by taking a moment to breath to be able to join calmly~~. It is not necessary to apologize~~, and doing so may itself be disturbing~~. Be aware that things have been said already, and ~~don't ask~~ people to repeat ~~unless necessary~~.		Everyone is late sometimes. If it is still worth attending, try to reduce disturbance. It is not necessary to apologize. Be aware that things have been said already and people may not wish to repeat them.

	We expect meetings to end at the time set initially. Extensions are possible, but should be proposed and consented in the meeting.		We expect meetings to end at the time set initially. Extensions are possible, but should be proposed and consented in the meeting.

Doug: Reword timing section to be less hard.

2025-09-17T13:31:32Z

Reword timing section to be less hard.

← Older revision		Revision as of 15:31, 17 September 2025
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	== Timing ==		== Timing ==
	We set clear starting and ending times for meetings. ~~We consider it a practice of respect and reliability~~ to be on time~~. Being on time actually~~ requires being a bit early. ~~While it can~~ be nice to ~~make an announcement~~ that a meeting is soon ~~to begin~~, ~~it is~~ not necessary~~, and we see~~ time-keeping ultimately as an individual responsibility (we should ~~have~~ watches that can be borrowed.) ~~The people at a meeting~~ are always empowered to start on time, even recommended to, to ~~resist a loosening of standards~~.		We set clear starting and ending times for our collective meetings (i.e. [[CoMe]], [[PlaMe]], [[Social sauna]] & Project updates.) It is considered respectful to be on time (which practically requires being a bit early.) It may be nice to announce that a meeting is starting soon, but not necessary — time-keeping is seen ultimately as an individual responsibility (there should be wrist-watches that can be borrowed.) People are always empowered to start on time, even recommended to, to encourage punctuality.

	~~It should be known that it~~ is ~~generally disturbing to come to a meeting~~ late ~~(some more than others)~~. ~~Knowing that, people should use their judgement whether~~ it is worth ~~coming~~ to a ~~meeting late or~~ not. ~~If coming late~~, people ~~are asked~~ to ~~take care not to further disturb by:~~		Everyone is late sometimes. If it is still worth attending, try to reduce further disturbance by taking a moment to breath to be able to join calmly. It is not necessary to apologize, and doing so may itself be disturbing. Be aware that things have been said already, and don't ask people to repeat unless necessary.

	* calming themselves before entering the meeting		We expect meetings to end at the time set initially. Extensions are possible, but should be proposed and consented in the meeting.
	* not apologizing
	* quickly and quietly finding a place
	* carefully listening to catch up

	We expect meetings to end at the time set initially~~. This is ultimately the responsibility of the facilitator, if the meeting has one~~. Extensions are possible, but should be proposed and consented in the meeting.

	== Hand signals ==		== Hand signals ==

Martin: /* Timing */

2025-09-04T09:30:20Z

Timing

← Older revision		Revision as of 11:30, 4 September 2025
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	We set clear starting and ending times for meetings. We consider it a practice of respect and reliability to be on time. Being on time actually requires being a bit early. While it can be nice to make an announcement that a meeting is soon to begin, it is not necessary, and we see time-keeping ultimately as an individual responsibility (we should have watches that can be borrowed.) The people at a meeting are always empowered to start on time, even recommended to, to resist a loosening of standards.		We set clear starting and ending times for meetings. We consider it a practice of respect and reliability to be on time. Being on time actually requires being a bit early. While it can be nice to make an announcement that a meeting is soon to begin, it is not necessary, and we see time-keeping ultimately as an individual responsibility (we should have watches that can be borrowed.) The people at a meeting are always empowered to start on time, even recommended to, to resist a loosening of standards.

	It should be known that it is generally disturbing to come to a meeting late. Knowing that, people should use their judgement whether it is worth coming to a meeting late or not. If coming late, people are asked to take care not to further disturb by:		It should be known that it is generally disturbing to come to a meeting late (some more than others). Knowing that, people should use their judgement whether it is worth coming to a meeting late or not. If coming late, people are asked to take care not to further disturb by:

	* calming themselves before entering the meeting		* calming themselves before entering the meeting

Doug: copyedit

2025-08-25T12:45:09Z

copyedit

← Older revision		Revision as of 14:45, 25 August 2025
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	== Timing ==		== Timing ==
	We set clear starting and ending times. We consider it a practice of respect and reliability to be on time. Being on time actually requires being a bit early. While it is nice to make ~~announcements~~ that a meeting is soon to begin, we see time-keeping ultimately as an individual responsibility (we should have watches that can be borrowed.) The people at a meeting are always empowered to start on time, even recommended to, to resist a loosening of standards.		We set clear starting and ending times for meetings. We consider it a practice of respect and reliability to be on time. Being on time actually requires being a bit early. While it can be nice to make an announcement that a meeting is soon to begin, it is not necessary, and we see time-keeping ultimately as an individual responsibility (we should have watches that can be borrowed.) The people at a meeting are always empowered to start on time, even recommended to, to resist a loosening of standards.

	It should be known that it is generally disturbing to come to a meeting late. ~~People are asked to~~ use their judgement whether it is worth coming to a meeting late or not. If coming late, people are asked to take care not to further disturb by:		It should be known that it is generally disturbing to come to a meeting late. Knowing that, people should use their judgement whether it is worth coming to a meeting late or not. If coming late, people are asked to take care not to further disturb by:

	* calming themselves before entering the meeting		* calming themselves before entering the meeting
Line 11:		Line 11:
	* carefully listening to catch up		* carefully listening to catch up

	We expect meetings to end at the time initially ~~set~~. This is ultimately the responsibility of the facilitator, if the meeting has one. Extensions are possible, but should be proposed and consented in the meeting.		We expect meetings to end at the time set initially. This is ultimately the responsibility of the facilitator, if the meeting has one. Extensions are possible, but should be proposed and consented in the meeting.

	== Hand signals ==		== Hand signals ==
	[[File:HandSignals.jpg\|thumb]]To make it possible to give silent feedback we use [https://www.collaborationsuperpowers.com/wp-content/uploads/2020/04/Handout-Hand-signals-for-remote-meeting-facilitation.pdf hand signals].		[[File:HandSignals.jpg\|thumb]]To make it possible to give silent feedback we use [https://www.collaborationsuperpowers.com/wp-content/uploads/2020/04/Handout-Hand-signals-for-remote-meeting-facilitation.pdf hand signals]. Their use is to ‘comment’ without disrupting the speaker. We mostly just use:
	Their use is to ‘comment’ without disrupting the speaker. We mostly just use:

	* 🙌 raised & wiggling ("jazz") hands: agree, sounds good, etc		* 🙌 raised & wiggling ("jazz") hands: agree, sounds good, etc
	* ✋ raised hand: I want to speak (next)		* ✋ raised hand: I want to speak (next)
	* '''T''' "t-shape": technical point (~~loundes~~, time, language, etc)		* '''T''' "t-shape": technical point (speaker volume, time, language, etc)

	Additional to the list above we sometimes use the so-called ‘temperature check’ to get an understanding of the feeling of the group towards a certain issue. To achieve that one person asks the group for said temperature check and then everybody wiggles their hands either downward (cold, no support, maybe even resistance), upward (hot, big support, enthusiasm) or somewhere in the middle.		Additional to the list above we sometimes use the so-called ‘temperature check’ to get an understanding of the feeling of the group towards a certain issue. To achieve that one person asks the group for said temperature check and then everybody wiggles their hands either downward (cold, no support, maybe even resistance), upward (hot, big support, enthusiasm) or somewhere in the middle.

Doug: Exhaustively (?) describe timing expectations, copyediting.

2025-08-25T12:38:55Z

Exhaustively (?) describe timing expectations, copyediting.

← Older revision		Revision as of 14:38, 25 August 2025
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	👥 ~~Kanthaus wants~~ to be efficient and respectful of ~~people’s~~ time. We acknowledge the fact that in-person meetings are not the best format for all kinds of work and try to be accessible also to people who are physically distant.		👥 We want to be efficient and respectful of peoples' time. We acknowledge the fact that in-person meetings are not the best format for all kinds of work and try to be accessible also to people who are physically distant.

	== ~~Meeting frames~~ ==		== Timing ==
			We set clear starting and ending times. We consider it a practice of respect and reliability to be on time. Being on time actually requires being a bit early. While it is nice to make announcements that a meeting is soon to begin, we see time-keeping ultimately as an individual responsibility (we should have watches that can be borrowed.) The people at a meeting are always empowered to start on time, even recommended to, to resist a loosening of standards.

	* ~~We specify clear start and end times.~~		It should be known that it is generally disturbing to come to a meeting late. People are asked to use their judgement whether it is worth coming to a meeting late or not. If coming late, people are asked to take care not to further disturb by:
	* ~~We start on time~~ and ~~don’t wait for late people.~~
	* We ~~watch~~ the time ~~and don’t drag out~~ the meeting.		* calming themselves before entering the meeting
	* We have a facilitator who guides through the meeting.		* not apologizing
			* quickly and quietly finding a place
			* carefully listening to catch up

			We expect meetings to end at the time initially set. This is ultimately the responsibility of the facilitator, if the meeting has one. Extensions are possible, but should be proposed and consented in the meeting.

	== Hand signals ==		== Hand signals ==
			[[File:HandSignals.jpg\|thumb]]To make it possible to give silent feedback we use [https://www.collaborationsuperpowers.com/wp-content/uploads/2020/04/Handout-Hand-signals-for-remote-meeting-facilitation.pdf hand signals].
			Their use is to ‘comment’ without disrupting the speaker. We mostly just use:

	~~To make it possible to give silent feedback we use [https~~:~~//www.collaborationsuperpowers.com/wp-content/uploads/2020/04/Handout-Hand-signals-for-remote-meeting-facilitation.pdf~~ hand ~~signals].~~		* 🙌 raised & wiggling ("jazz") hands: agree, sounds good, etc
	~~[[File~~:~~HandSignals.jpg\|thumb]]~~		* ✋ raised hand: I want to speak (next)
	~~Their use is to ‘comment’ without disrupting the speaker~~, ~~to facilitate the order of vocal contributions as well as pointing out technical or~~ language ~~points.~~		* '''T''' "t-shape": technical point (loundes, time, language, etc)

	~~Additionally~~ to the list above we sometimes use the so-called ‘temperature check’ to get an understanding of the feeling of the group towards a certain issue. To achieve that one person asks the group for said temperature check and then everybody wiggles their hands either downward (cold, no support, maybe even resistance), upward (hot, big support, enthusiasm) or somewhere in the middle.		Additional to the list above we sometimes use the so-called ‘temperature check’ to get an understanding of the feeling of the group towards a certain issue. To achieve that one person asks the group for said temperature check and then everybody wiggles their hands either downward (cold, no support, maybe even resistance), upward (hot, big support, enthusiasm) or somewhere in the middle.

	== Pads ==		== Pads ==

Doug: add "social, digital" categories

2024-11-19T14:00:46Z

add "social, digital" categories

← Older revision		Revision as of 16:00, 19 November 2024
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	Our main meetings (like [[CoMe]] or [[PlaMe]]) usually are backed up by corresponding online pads which contain the procedure and topics visible and editable for everyone. This means that people often bring laptops or phones to follow what’s going on. Facilitators in turn usually don’t readout everything or explain the format in the beginning, since it’s technically available already.		Our main meetings (like [[CoMe]] or [[PlaMe]]) usually are backed up by corresponding online pads which contain the procedure and topics visible and editable for everyone. This means that people often bring laptops or phones to follow what’s going on. Facilitators in turn usually don’t readout everything or explain the format in the beginning, since it’s technically available already.
			[[Category:Social]]
			[[Category:Digital]]

Worldsdweller: Emoji preservation efforts.

2024-10-18T13:27:03Z

Emoji preservation efforts.

← Older revision		Revision as of 15:27, 18 October 2024
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	~~<nowiki>:</nowiki>busts_in_silhouette:~~ Kanthaus wants to be efficient and respectful of people’s time. We acknowledge the fact that in-person meetings are not the best format for all kinds of work and try to be accessible also to people who are physically distant.		👥 Kanthaus wants to be efficient and respectful of people’s time. We acknowledge the fact that in-person meetings are not the best format for all kinds of work and try to be accessible also to people who are physically distant.

	== Meeting frames ==		== Meeting frames ==

Worldsdweller: Post-migration cleanup

2024-10-16T12:08:06Z

Post-migration cleanup

← Older revision		Revision as of 14:08, 16 October 2024
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	== Pads ==		== Pads ==

	Our main meetings (like [[~~Come\|~~CoMe]] or [[PlaMe]]) usually are backed up by corresponding online pads which contain the procedure and topics visible and editable for everyone. This means that people often bring laptops or phones to follow what’s going on. Facilitators in turn usually don’t readout everything or explain the format in the beginning, since it’s technically available already.		Our main meetings (like [[CoMe]] or [[PlaMe]]) usually are backed up by corresponding online pads which contain the procedure and topics visible and editable for everyone. This means that people often bring laptops or phones to follow what’s going on. Facilitators in turn usually don’t readout everything or explain the format in the beginning, since it’s technically available already.

Doug: Doug moved page Meetingculture to Meeting culture

2024-10-16T11:15:47Z

Doug moved page Meetingculture to Meeting culture

← Older revision	Revision as of 13:15, 16 October 2024
(No difference)