CoMe - Revision history

Janina: remove residence record and publishing to website instructions

2025-09-22T10:18:02Z

remove residence record and publishing to website instructions

← Older revision		Revision as of 12:18, 22 September 2025
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	== Scope and importance ==		== Scope and importance ==
	This is the most important meeting at Kanthaus. It takes place every week, we take notes which we ~~[https://kanthaus.online/governance/minutes~~ publish on our ~~website]~~ and we expect people to take part if they want to know what’s going on.		This is the most important meeting at Kanthaus. It takes place every week, we take notes which we publish in our Mattermost and we expect people to take part if they want to know what’s going on.

	== Facilitation ==		== Facilitation ==
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	<span id="check-dates"></span>		<span id="check-dates"></span>
	==== Check ~~dates~~ ====		==== Check date ====

	Ensure that ~~both meta-data~~ date ~~and markup date are~~ current.		Ensure that the date is current.

	<span id="~~residence~~-~~record~~"></span>		<span id="run-the-script"></span>
	==== ~~Residence record~~ ====		==== Run the script ====

			There is a scheduled job that automatically runs the script that feeds up-to-date information about stats and evaluations to the <code>kanthaus-residence</code> channel.

			In case that does not work, you can go to the [https://git.kanthaus.online/kanthaus/kanthaus-governance/actions?workflow=weekly_report.yaml&actor=0&status=0 Forgejo action], click on any run in the list and press “Re-run all jobs”. - After some minutes, the bot will post data to the <code>kanthaus-residence</code> channel.

	~~Check that the [https:~~/~~/git.kanthaus.online/kanthaus/kanthaus-private/src/branch/master/residenceRecord.csv residence record] is up to date.~~		<span id="stats"></span>
			==== Stats ====

	<~~span id="run~~-the~~-script"~~></~~span~~>		From the post in <code>kanthaus-residence</code>, copy the contents in the gray ‘stats’ box to the <code>Previous week stats</code> CoMe section
	~~==== Run the script ====~~

	~~After you have updated the records, go to the [https:~~/~~/git.kanthaus.online/kanthaus/kanthaus-governance/actions?workflow~~=~~weekly_report.yaml&actor~~=~~0&status~~=~~0 Forgejo action], click on any run~~ in the ~~list and press “Re-run all jobs”. - After some minutes, the bot will~~ post ~~data~~ to ~~the~~ <code>kanthaus-residence</code> ~~channel~~. - Copy ~~the contents in the gray ‘stats’ box~~ to the <code>~~Previous week stats~~</code> CoMe section		<span id="evaluations"></span>
			==== Evaluations ====
			Also included in the post sent to <code>kanthaus-residence</code> are any evaluation notices. Copy <code>Due for evaluation</code> and <code>Due for evaluation soon</code> entries to the <code>Evaluations and check-ins</code> CoMe section

	<span id="trash"></span>		<span id="trash"></span>
	==== Trash ====		==== Trash ====

	Check the dates for trash ~~pickups~~ in the [https://cloud.kanthaus.online/apps/calendar/dayGridMonth/now Kanthaus calendar] and write them down in the <code>Schedule</code> section~~. Make sure to include any trash pickup on the next monday, as next CoMe will be to late to plan for it~~.		Check the dates for putting out trash cans in the [https://cloud.kanthaus.online/apps/calendar/dayGridMonth/now Kanthaus calendar] and write them down in the <code>Schedule</code> section.

	<span id="money"></span>		<span id="money"></span>
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	Check the donation container in the k20 hallway and deposit it in the cash box. List this sum plus any other donation in the last week in the <code>Income</code> CoMe section.		Check the donation container in the k20 hallway and deposit it in the cash box. List this sum plus any other donation in the last week in the <code>Income</code> CoMe section.

	~~<span id="evaluations"></span>~~
	~~==== Evaluations ====~~

	Included in the post you sent to <code>kanthaus-residence</code> earlier are any evaluation notices. Copy <code>Due for evaluation</code> and <code>Due for evaluation soon</code> entries to the <code>Evaluations and check-ins</code> CoMe section

	<span id="during"></span>		<span id="during"></span>
	=== During ===		=== During ===

	There are no fixed rules, so feel free to add your own touch and do (small) experiments. Some general advice that seems to have worked so far: - Notify people 10 minutes before the meeting starts. - Start as close to 10:00 as possible. - Go through the ordered points in order, even if nothing has changed. - At the end of each section, ask people if they have anything add (and give them some moments to think!) - Do moderate discussion if off-topic or too detailed. You can always suggest a small group forms for special topics. - Try to finish the meeting before 11:00. If you think it really makes sense to extend it, announce that. Make a clear announcement when the meeting is over, and if [[Powerhour\|Power Hour]] ~~assingments~~ will be done right away.		There are no fixed rules, so feel free to add your own touch and do (small) experiments. Some general advice that seems to have worked so far: - Notify people 10 minutes before the meeting starts. - Start as close to 10:00 as possible. - Go through the ordered points in order, even if nothing has changed. - At the end of each section, ask people if they have anything add (and give them some moments to think!) - Do moderate discussion if off-topic or too detailed. You can always suggest a small group forms for special topics. - Try to finish the meeting before 11:00. If you think it really makes sense to extend it, announce that. Make a clear announcement when the meeting is over, and if [[Powerhour\|Power Hour]] assignments will be done right away.

	<span id="afterwards"></span>		<span id="afterwards"></span>
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	‘Sanitize’ the CoMe pad by removing any data which shouldn’t be published. This includes anything marked <code>to be removed</code> or <code>tbr</code>, as well as any personal information about people who haven’t agreed to it.		‘Sanitize’ the CoMe pad by removing any data which shouldn’t be published. This includes anything marked <code>to be removed</code> or <code>tbr</code>, as well as any personal information about people who haven’t agreed to it.

	Copy CoMe pad contents to the website. A graphical way of doing this can be done by: - Go to the [https://git.kanthaus.online/kanthaus/kanthaus.online/src/branch/master/user/pages/40.governance/90.minutes minutes] folder - Click <code>Add File</code> -> <code>New File</code> - As filename use <code>YYYY-MM-DD_CoMe/item.md</code> (e.g. <code>2023-05-15_CoMe/item.md</code>) - Copy the following metadata header (including the <code>---</code>) into this new document, and fix the date:		Copy CoMe pad contents to the <code>minutes</code> channel on Mattermost.

	~~<pre>---~~
	~~title: Coordination Meeting~~
	~~date: "2023-MM-DD"~~
	~~taxonomy:~~
	~~tag: [come]~~
	~~---</pre>~~
	* Copy the CoMe pad content from the Edit mode/Bearbeiten Modus (black window) after the metadata header.
	* Change the commit message to something like <code>add CoMe minutes ~~for YYYY-MM-DD</code>~~
	* Click <code>Commit changes</code>
	* That´s it! After a few minutes the CoMe-minutes should appear on ~~the website~~.

	Prepare the CoMe pad for next week - clear all information that is no longer relevant (i.e. most of it ~~except regular schedule events~~) - put forward the ~~meta-data~~ date and ~~markup date~~ to next CoMe		Prepare the CoMe pad for next week - clear all information that is no longer relevant (i.e. most of it) - put forward the date and counter to next CoMe and add the name of the next facilitator.

	Then, finally, notify #kanthaus that the minutes are online and pad is cleared. ''Well done!''		Then, finally, notify #kanthaus that the minutes are online and pad is cleared. ''Well done!''

Martin: /* Time and place */

2025-03-21T14:36:18Z

Time and place

← Older revision		Revision as of 16:36, 21 March 2025
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	== Time and place ==		== Time and place ==
	The default is '''Monday 10 am''' in the [[dining room]]. The meeting lasts until 11 am maximum.		The default is '''Monday 10 am''' in the [[dining room]]. The meeting lasts until 11 am maximum. Therefore time management to cover all sections is a crucial task for the Facilitator.

	== Scope and importance ==		== Scope and importance ==
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	==== Money ====		==== Money ====

	Check the donation ~~‘shoe’~~ in the k20 hallway and deposit it in the cash box. List this sum plus any other donation in the last week in the <code>Income</code> CoMe section~~. If you’re feeling energetic, you can also check the donation box in the Verschenkeladen~~.		Check the donation container in the k20 hallway and deposit it in the cash box. List this sum plus any other donation in the last week in the <code>Income</code> CoMe section.

	<span id="evaluations"></span>		<span id="evaluations"></span>
Line 52:		Line 52:
	=== During ===		=== During ===

	There are no fixed rules, so feel free to add your own touch and do (small) experiments. Some general advice that seems to have worked so far: - Notify people 10 minutes before the meeting starts. - Start as close to 10:00 as possible. - Go through the ordered points in order, even if nothing has changed. - At the end of each section, ask people if they have anything add (and give them some moments to think!) - Do moderate discussion if off-topic or too detailed. You can always suggest a small group forms for special topics. - Try to finish the meeting before 11:00. If you think it really makes sense to extend it, announce that. ~~- Try to leave~~ the ~~room as soon as CoMe has has ended. (This sends a signal to everyone else that they can also leave~~ if ~~they want to~~.)		There are no fixed rules, so feel free to add your own touch and do (small) experiments. Some general advice that seems to have worked so far: - Notify people 10 minutes before the meeting starts. - Start as close to 10:00 as possible. - Go through the ordered points in order, even if nothing has changed. - At the end of each section, ask people if they have anything add (and give them some moments to think!) - Do moderate discussion if off-topic or too detailed. You can always suggest a small group forms for special topics. - Try to finish the meeting before 11:00. If you think it really makes sense to extend it, announce that. Make a clear announcement when the meeting is over, and if [[Powerhour\|Power Hour]] assingments will be done right away.

	<span id="afterwards"></span>		<span id="afterwards"></span>

Janina at 10:09, 29 January 2025

2025-01-29T10:09:44Z

← Older revision		Revision as of 12:09, 29 January 2025
Line 124:		Line 124:
	* a list of who is actively hosting whom		* a list of who is actively hosting whom
	* probably more that got forgotten over time…		* probably more that got forgotten over time…
			[[Category:Meeting]]
			[[Category:Social]]
			[[Category:Regular]]

Antonin: migrate facilitation instructions here

2025-01-13T10:09:31Z

migrate facilitation instructions here

@@ Line 1: / Line 1: @@
-✔️ The weekly meeting to coordinate everyone’s actions and keep up-to-date with what’s going on in/with the house. Colloquially called ‘CoMe’.
+✔️ The '''Co'''ordination '''Me'''eting is the only weekly meeting everyone is [https://kanthaus.online/en/governance/collectiveagreements recommended] to join. This makes it the main ‘real-life’ event we have for sharing information and ideas. We try and keep it short, and as relevant for the participants as possible. In consequence, it can be quite rapid: it’s not a good place for resolving emotional conflicts or making complex decisions.
 == Time and place ==
@@ Line 7: / Line 7: @@
 This is the most important meeting at Kanthaus. It takes place every week, we take notes which we [https://kanthaus.online/governance/minutes publish on our website] and we expect people to take part if they want to know what’s going on.
-== Progression ==
+== Facilitation ==
 A facilitator guides through the meeting, reads out the relevant informational sections and guides through the discussion points. Topics are collected before-hand in the [https://codi.kanthaus.online/come CoMe pad]. This document is then used as base for the meeting by the facilitator.
 == Adaptability ==

Worldsdweller: Emoji preservation efforts.

2024-10-18T10:31:15Z

Emoji preservation efforts.

← Older revision		Revision as of 12:31, 18 October 2024
Line 1:		Line 1:
	~~<nowiki>:</nowiki>white_check_mark:~~ The weekly meeting to coordinate everyone’s actions and keep up-to-date with what’s going on in/with the house. Colloquially called ‘CoMe’.		✔️ The weekly meeting to coordinate everyone’s actions and keep up-to-date with what’s going on in/with the house. Colloquially called ‘CoMe’.

	== Time and place ==		== Time and place ==

Worldsdweller: Fixed remaining insubordinate red links.

2024-10-17T09:58:10Z

Fixed remaining insubordinate red links.

← Older revision		Revision as of 11:58, 17 October 2024
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	* the weather forcast		* the weather forcast
	** to take into account for the schedule		** to take into account for the schedule
	* who is due to be [[~~Positionsandevaluations~~\|evaluated]] or have a visitor check-in		* who is due to be [[Positions and evaluations\|evaluated]] or have a visitor check-in
	** to be able to schedule them		** to be able to schedule them
	* '''the schedule for the week'''		* '''the schedule for the week'''

Worldsdweller: Fixed remaining insubordinate red links.

2024-10-17T09:55:35Z

Fixed remaining insubordinate red links.

← Older revision		Revision as of 11:55, 17 October 2024
Line 2:		Line 2:

	== Time and place ==		== Time and place ==
	The default is '''Monday 10 am''' in the [[~~Diningroom\|~~dining room]]. The meeting lasts until 11 am maximum.		The default is '''Monday 10 am''' in the [[dining room]]. The meeting lasts until 11 am maximum.

	== Scope and importance ==		== Scope and importance ==
Line 23:		Line 23:
	* finding volunteers for the imminent meeting tasks		* finding volunteers for the imminent meeting tasks
	** meaning someone to take notes, someone to update the physical board, and someone for the digital calendar		** meaning someone to take notes, someone to update the physical board, and someone for the digital calendar
	** the volunteer to clear all [[~~Roomreservation~~\|weekly reservation sheets]] after the meeting is also found now		** the volunteer to clear all [[Room reservation\|weekly reservation sheets]] after the meeting is also found now
	* an overview of resources used in the last week (e.g. water and electricity)		* an overview of resources used in the last week (e.g. water and electricity)
	** to give people a feeling of how much we as a group consume		** to give people a feeling of how much we as a group consume

Worldsdweller: Worldsdweller moved page Come to CoMe

2024-10-16T10:39:01Z

Worldsdweller moved page Come to CoMe

← Older revision	Revision as of 12:39, 16 October 2024
(No difference)

Worldsdweller: Post-migration cleanup

2024-10-16T08:41:30Z

Post-migration cleanup

← Older revision		Revision as of 10:41, 16 October 2024
Line 1:		Line 1:
	= :white_check_mark: ~~Coordination Meeting =~~		<nowiki>:</nowiki>white_check_mark: The weekly meeting to coordinate everyone’s actions and keep up-to-date with what’s going on in/with the house. Colloquially called ‘CoMe’.

	~~The weekly meeting to coordinate everyone’s actions and keep up-to-date with what’s going on in/with the house. Colloquially called ‘CoMe’.~~		== Time and place ==
			The default is '''Monday 10 am''' in the [[Diningroom\|dining room]]. The meeting lasts until 11 am maximum.
	=== Time and place ===

	The default is '''Monday 10 am''' in the [[~~rooms/diningroom.md~~\|dining room]]. The meeting lasts until 11 am maximum.

	~~=== Scope and importance ===~~

			== Scope and importance ==
	This is the most important meeting at Kanthaus. It takes place every week, we take notes which we [https://kanthaus.online/governance/minutes publish on our website] and we expect people to take part if they want to know what’s going on.		This is the most important meeting at Kanthaus. It takes place every week, we take notes which we [https://kanthaus.online/governance/minutes publish on our website] and we expect people to take part if they want to know what’s going on.

	=== Progression ===		== Progression ==

	A facilitator guides through the meeting, reads out the relevant informational sections and guides through the discussion points. Topics are collected before-hand in the [https://codi.kanthaus.online/come CoMe pad]. This document is then used as base for the meeting by the facilitator.		A facilitator guides through the meeting, reads out the relevant informational sections and guides through the discussion points. Topics are collected before-hand in the [https://codi.kanthaus.online/come CoMe pad]. This document is then used as base for the meeting by the facilitator.

	=== Adaptability ===		== Adaptability ==
			The CoMe pad is not subject to the [[Documents\|core documents]] which means that facilitators can change it as they see fit and add or omit sections to their liking.

	~~The CoMe pad is not subject to the [[documents.md\|core documents]] which means that facilitators can change it as they see fit and add or omit sections to their liking.~~		=== <small>'''Sections which have been used reliably for a long time are (in chronological order):'''</small> ===

	==== Sections which have been used reliably for a long time are (in chronological order): ~~====~~

	~~===== Introduction & review of the week before ==~~===

			==== '''Introduction & review of the week before''' ====
	* a greeting		* a greeting
	* a moment of silence		* a moment of silence
Line 30:		Line 23:
	* finding volunteers for the imminent meeting tasks		* finding volunteers for the imminent meeting tasks
	** meaning someone to take notes, someone to update the physical board, and someone for the digital calendar		** meaning someone to take notes, someone to update the physical board, and someone for the digital calendar
	** the volunteer to clear all [[~~practicalities/roomreservation.md~~\|weekly reservation sheets]] after the meeting is also found now		** the volunteer to clear all [[Roomreservation\|weekly reservation sheets]] after the meeting is also found now
	* an overview of resources used in the last week (e.g. water and electricity)		* an overview of resources used in the last week (e.g. water and electricity)
	** to give people a feeling of how much we as a group consume		** to give people a feeling of how much we as a group consume
Line 39:		Line 32:
	** to celebrate achievements		** to celebrate achievements

	===== Planning of the current week =====		==== Planning of the current week ====

	* an overview of planned arrivals and departures this week		* an overview of planned arrivals and departures this week
	** to nurture and/or protect the community feeling		** to nurture and/or protect the community feeling
	* the weather forcast		* the weather forcast
	** to take into account for the schedule		** to take into account for the schedule
	* who is due to be [[~~positionsandevaluations.md~~\|evaluated]] or have a visitor check-in		* who is due to be [[Positionsandevaluations\|evaluated]] or have a visitor check-in
	** to be able to schedule them		** to be able to schedule them
	* '''the schedule for the week'''		* '''the schedule for the week'''

HandbookMigration2024: "migration of handbook pages from https://git.kanthaus.online/kanthaus/handbook"

2024-10-15T10:54:54Z

"migration of handbook pages from https://git.kanthaus.online/kanthaus/handbook"

New page

= :white_check_mark: Coordination Meeting =

The weekly meeting to coordinate everyone’s actions and keep up-to-date with what’s going on in/with the house. Colloquially called ‘CoMe’.

=== Time and place ===

The default is '''Monday 10 am''' in the [[rooms/diningroom.md|dining room]]. The meeting lasts until 11 am maximum.

=== Scope and importance ===

This is the most important meeting at Kanthaus. It takes place every week, we take notes which we [https://kanthaus.online/governance/minutes publish on our website] and we expect people to take part if they want to know what’s going on.

=== Progression ===

A facilitator guides through the meeting, reads out the relevant informational sections and guides through the discussion points. Topics are collected before-hand in the [https://codi.kanthaus.online/come CoMe pad]. This document is then used as base for the meeting by the facilitator.

=== Adaptability ===

The CoMe pad is not subject to the [[documents.md|core documents]] which means that facilitators can change it as they see fit and add or omit sections to their liking.

==== Sections which have been used reliably for a long time are (in chronological order): ====

===== Introduction & review of the week before =====

* a greeting
* a moment of silence
** to focus the attention
* a brief [https://medium.com/range/check-in-rounds-a7737012fed5 check-in round]
** to have heard everyone’s voice and be able to understand their current mode
* finding volunteers for the imminent meeting tasks
** meaning someone to take notes, someone to update the physical board, and someone for the digital calendar
** the volunteer to clear all [[practicalities/roomreservation.md|weekly reservation sheets]] after the meeting is also found now
* an overview of resources used in the last week (e.g. water and electricity)
** to give people a feeling of how much we as a group consume
** the format has been changed many times and is still not satisfying
* irregular communal income and expenses
** for transparency
* a summary of things that happened in and around Kanthaus
** to celebrate achievements

===== Planning of the current week =====

* an overview of planned arrivals and departures this week
** to nurture and/or protect the community feeling
* the weather forcast
** to take into account for the schedule
* who is due to be [[positionsandevaluations.md|evaluated]] or have a visitor check-in
** to be able to schedule them
* '''the schedule for the week'''
** 1st main part of the meeting
** creates the communal week plan
* if someone wants to get/buy something
** to find out if buying is necessary and/or get approval from the group
* '''discussion and announcements'''
** 2nd main part of the meeting
** the space for people to raise points concerning the current week and/or near future
* [https://kanthaus.gitlab.io/task-lottery/ task lottery] and food planning
** to distribute communal dinner preparation and hosting of the free shop opening

==== Sections which are new, have been there in the past or are used only sometimes are: ====

* an selection of subjectively interesting world news
* a tiny version of [https://theanarchistlibrary.org/library/tekosina-anarsist-tekmil-a-tool-for-collective-reflection Tekmíl] or a space for potentially critical feedback to others present
* a to-do list for fixes and improvements around the house
* handing out responsibilities (like answering the phone or mails) for the whole week
* a list of who is actively hosting whom
* probably more that got forgotten over time…